Privacy Policy

Last Updated: January 1, 2026

The Yamhill Neighborhood Association (“YNA,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, www.yamhillneighborhoodassociation.org, or participate in our volunteer programs and safety classes.

1. Information We Collect

We collect information that you provide directly to us and information that is automatically collected when you use our website.

  • Personal Information: This includes your name, email address, phone number, and mailing address. We collect this when you sign up for our volunteer program, register for a safety class (e.g., CPR, AED, First Aid), or contact us via our website forms.
  • Volunteer Data: For those applying to our volunteer program, we may collect information regarding your availability, interests, and skills.
  • Usage Data: Our website automatically collects certain information, such as your IP address, browser type, operating system, and the pages you view. This helps us understand how visitors use our site.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To manage our volunteer program and coordinate outreach events (like flyer distribution).
  • To register you for and provide updates about our free community safety classes.
  • To communicate with you regarding community news, meetings, and emergency preparedness resources.
  • To improve our website functionality and community engagement.

3. Sharing Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:

  • Service Providers: We may share data with trusted third-party vendors who assist us with email distribution or website hosting, provided they agree to keep your information confidential.
  • Legal Requirements: We may disclose your information if required by law or to protect the safety and rights of our community.

4. Your Rights (Oregon Consumer Privacy Act)

As an Oregon resident and a supporter of a local non-profit, you have specific rights regarding your data:

  • Right to Know: You can ask us what personal data we have collected about you.
  • Right to Correct: You can request that we update or correct any inaccurate information.
  • Right to Delete: You can request that we delete your personal information from our records (subject to certain legal exceptions).
  • Right to Opt-Out: You can opt-out of receiving any future promotional or community emails by clicking the “unsubscribe” link or contacting us directly.

5. Security of Your Information

We use reasonable administrative, technical, and physical security measures to help protect your personal information. While we strive to protect your data, no transmission over the internet is 100% secure; therefore, we cannot guarantee absolute security.

6. Children’s Privacy

Our website and programs are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13 without verifiable parental consent.

7. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us at:

Yamhill Neighborhood Association 212 N Maple St, Yamhill, OR 97148

Phone: (503) 662-2104

Email: support@yamhillneighborhoodassociation.org

Who we are

Suggested text: Our website address is: https://www.yamhillneighborhoodassociation.org.

Comments

Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Suggested text: Visitor comments may be checked through an automated spam detection service.